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Creating Machine Users

For GitHub users, of the two methods for installing Gruntwork Pipelines, we strongly recommend using the GitHub App. However, if the GitHub App cannot be used or if machine users are required as a fallback, this guide outlines how to set up authentication for Pipelines using access tokens and machine users.

For GitHub or GitLab users, when using tokens, Gruntwork recommends setting up CI users specifically for Gruntwork Pipelines, separate from human users in your organization. This separation ensures workflows are not disrupted if an employee leaves the company and allows for more precise permission management. Additionally, using CI users allow you to apply granular permissions that may normally be too restrictive for a normal employee to do their daily work.

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This guide will take approximately 30 minutes to complete.

Background​

Guidance on storing secrets​

During this process, you will generate and securely store several access tokens. Use a temporary but secure location for these sensitive values between generating them and storing them in GitHub or GitLab. Follow your organization's security best practices and avoid insecure methods (e.g., Slack or sticky notes) during this exercise.

note

Organizations are required to rotate tokens and update all secrets referencing them.

tip

Gruntwork recommends using a password manager such as 1Password for secure storage of secrets.

caution

If screen sharing while generating tokens, pause or hide your screen before selecting the Generate token button to prevent exposure.

Token types​

GitHub supports two types of tokens:

  1. Classic tokens
  2. Fine-grained tokens

Classic tokens​

  • Classic tokens provide coarse-grained permissions and generally match the access level of the user who created them.

  • While they offer limited configuration options, classic tokens can still be useful for basic access control needs.

Fine-grained tokens​

Fine-grained tokens offer more granular permissions and are recommended where applicable.

However, fine-grained tokens have the following limitations:

  1. They have a single Resource owner (e.g., the organization owning the token).

  2. They have a maximum expiration of one year (Classic tokens can be set to never expire).

tip

Set the Resource owner to the GitHub organization associated with the repositories that the tokens will access (e.g., infrastructure-live-root).

Resource ownerResource owner

tip

Tokens marked as pending after generation may require approval from an organization owner before they can be used.

If you have the necessary permissions, you can approve your token by going to your organization's settings and selecting Pending requests.

More information is available here.

Pending requestsPending requests

caution

When creating tokens, carefully consider the expiration date and scope of access. Follow your organization's security policies regarding token rotation.

Creating machine users​

The recommended setup for Pipelines uses two machine users: one for opening pull requests and running workflows (ci-user) and another with read-only access to repositories (ci-read-only-user). Each user is assigned restrictive permissions based on their tasks. As a result, both users may need to participate at different stages to successfully run a pipeline job.

Both the ci-user and the ci-read-only-user must:

  1. Be members of your GitHub Organization.

  2. Be added to your team in Gruntwork’s GitHub Organization (See instructions on inviting a user to your team and linking the user’s GitHub ID to Gruntwork).

tip

We recommend creating two machine users for better access control, but you may adjust this setup to fit your organization’s needs. Ensure permissions are appropriate for their roles, and note that additional GitHub licenses may be required if at capacity.

Note that additional licenses in your GitHub subscription might be required if you are at capacity.

caution

Using a single machine user for all tokens introduces security vulnerabilities by providing broad write access to both the ci-user and ci-read-only-user. This approach violates the principle of least privilege, which recommends granting only the minimum permissions necessary for each task. Weigh security trade-offs carefully.

ci-user​

The ci-user orchestrates workflows, opens pull requests, and leaves comments on pull requests. This user should have two fine-grained GitHub Personal Access Tokens (PATs) with the following permissions.

Invite the ci-user to your repository

Ensure the ci-user has write access to your:

  • infrastructure-live-root repository

  • infrastructure-live-access-control repository

Checklist:

Create access tokens for the ci-user

Generate the required tokens for the ci-user in their GitHub account.

Checklist:

  • INFRA_ROOT_WRITE_TOKEN created under ci-user
  • ORG_REPO_ADMIN_TOKEN created under ci-user

INFRA_ROOT_WRITE_TOKEN​

This fine-grained Personal Access Token allows GitHub Actions to clone infrastructure-live-root, open pull requests, and update comments.

This token must have the following permissions to the INFRA_ROOT_WRITE_TOKEN for the infrastructure-live-root repository:

  • Actions: Read & write access — Allows Pipelines to create enriched pull request comments.
  • Content: Read & write access — Required to clone the repository and push changes.
  • Issues: Read & write access — Allows Pipelines to open issues when manual intervention is needed.
  • Metadata: Read access — Grants access to repository metadata.
  • Pull requests: Read & write access — Enables Pipelines to automate infrastructure changes through PRs.
  • Workflows: Read & write access — Needed to update workflow files in .github/workflows when provisioning new repositories.
Why does this token need these permissions?

Below is a detailed breakdown of the permissions needed for the INFRA_ROOT_WRITE_TOKEN. Some permissions are tied to specific actions, while others are exclusively used by Enterprise customers.

If you are not an Enterprise customer or prefer Pipelines not to execute certain behaviors, you can opt not to grant the related permissions.

Actions read & write access​

Allows Pipelines to create workflow job artifacts and access workflow job logs to enrich pull request comments with the latest workflow run logs.

Content read & write access​

Needed for cloning infrastructure-live-root and pushing automated changes. Without this permission, the pull request opened by the GitHub Actions workflow will not trigger automation during account vending.

Issues read & write access​

Allows Pipelines to open issues that alert teams when manual action is required.

Metadata read access​

Grants visibility into repository metadata.

Pull requests read & write access​

Allows Pipelines to create pull requests to introduce infrastructure changes.

Workflows read & write access​

Required to update workflows when provisioning new repositories.

ORG_REPO_ADMIN_TOKEN​

This fine-grained token is used for initial setup and bootstrapping repositories. For Enterprise customers, it also provisions delegated repositories. Assign the following permissions to all accessible repositories:

  • Actions: Read & write access — Allows Pipelines to create enriched pull request comments.

  • Administration: Read & write access — Required to create and manage repositories.

  • Content: Read & write access — Necessary for reading and writing repository files.

  • Metadata: Read access — Grants access to repository metadata.

  • Pull requests: Read & write access — Enables automation of infrastructure updates via PRs.

  • Workflows: Read & write access — Required to manage workflow files.

    In addition, the token may require the following permissions in your organization:

  • Members: Read & write access — Needed to manage team access for repositories.

Why does this token need these permissions?

The following is a breakdown of the permissions needed for the ORG_REPO_ADMIN_TOKEN, based on our testing. Permissions were gradually added to identify the minimal set necessary to support Pipelines. Some permissions apply to specific actions, while others are exclusive to Enterprise customers.

If you are not an Enterprise customer or prefer Pipelines not to carry out certain actions, you can choose to withhold the related permissions.

Actions read & write access​

Allows Pipelines to create workflow job artifacts and access workflow job logs to enrich pull request comments with the latest workflow run logs.

Administration read & write access​

Allows the creation of new repositories for delegated infrastructure management.

Content read & write access​

Used for bootstrapping repositories and populating them with necessary content.

Metadata read access​

Grants repository-level insights needed for automation.

Pull requests read & write access​

This is required to open pull requests. When vending delegated repositories for Enterprise customers, Pipelines will open pull requests to automate the process of introducing new Infrastructure as Code changes to drive infrastructure updates.

Workflows read & write access​

This is required to update GitHub Action workflow files. When vending delegated repositories for Enterprise customers, Pipelines will create new repositories, including content in the .github/workflows directory. Without this permission, Pipelines would not be able to provision repositories with this content.

Members read & write access​

Required to update GitHub organization team members. When vending delegated repositories for Enterprise customers, Pipelines will add team members to a team that has access to a delegated repository. Without this permission, Pipelines would not be able to provision repositories that are accessible to the correct team members.

tip

If you are not an Enterprise customer, you should delete it after Account Factory onboarding.

ci-read-only-user​

The ci-read-only-user is configured to download private software within GitHub Actions workflows. This user is responsible for accessing Gruntwork IaC Library modules, your infrastructure-modules repository, other private custom module repositories, and the Pipelines CLI.

This user should use a single classic Personal Access Token (PAT) with read-only permissions. Since classic PATs offer coarse grained access controls, it’s recommended to assign this user to a GitHub team with READ access limited to the infrastructure-live-root repository and any relevant module repositories within your GitHub Organization. Adding this user to the Gruntwork Developer Portal will automatically grant access to the Gruntwork IaC Library.

Invite ci-read-only-user to your repository

Invite ci-user-read-only to your infrastructure-live-root repository with read access.

Checklist:

  • ci-read-only-user invited to infrastructure-live-root

Create a token for ci-read-only-user

Generate the following token for the ci-read-only-user:

Checklist:

  • PIPELINES_READ_TOKEN created under ci-read-only-user

PIPELINES_READ_TOKEN​

This Classic Personal Access Token manages access to private software during GitHub Action runs.

This token must have repo scopes. Gruntwork recommends setting expiration to 90 days to balance the concerns of security vs. the burden of rotating tokens and secrets.

PIPELINES_READ_TOKEN PAT ConfigurationPIPELINES_READ_TOKEN PAT Configuration

Invite both machine users to Gruntwork​

Make sure both machine users are added to your team in Gruntwork’s GitHub Organization. Refer to the instructions for inviting a user to your team and linking the user’s GitHub ID to Gruntwork for guidance.

Checklist:

  • Machine users invited to Gruntwork organization

Configure secrets for GitHub Actions​

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The preferred method for storing secrets in GitHub Actions is using Organization-level secrets. However, if your GitHub plan doesn’t support repository-specific Organization secrets, you should use Repository-level secrets instead.

Since this guide uses secrets scoped to specific repositories, the token permissions must be updated whenever a new infrastructure-live repository is created.

Checklist:

  • PIPELINES_READ_TOKEN added to organization secrets
  • INFRA_ROOT_WRITE_TOKEN added to organization secrets
  • ORG_REPO_ADMIN_TOKEN added to organization secrets

  1. Navigate to your top-level GitHub Organization and select the Settings tab.

  2. From the navigation bar on the left side, choose Secrets and variables, then select Actions.

  3. Use the New organization secret option to add the following secrets:

  • PIPELINES_READ_TOKEN

    1. Assign the PIPELINES_READ_TOKEN token generated by the ci-read-only-user in the secrets section as its value.

    2. Repository access: Select the Private Repositories option.

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    The PIPELINES_READ_TOKEN token is made accessible to all private repositories, ensuring every vended infrastructure-live repository automatically has access to this secret.

  • INFRA_ROOT_WRITE_TOKEN

    1. Assign the INFRA_ROOT_WRITE_TOKEN token generated by the ci-user in the secrets section as its value.

    2. Repository access: Using the Selected repositories option, select the infrastructure-live-root repository.

  • ORG_REPO_ADMIN_TOKEN

    1. Assign the ORG_REPO_ADMIN_TOKEN token generated by the ci-user in the secrets section as its value.

    2. Repository access: Using the Selected repositories option, select the infrastructure-live-root and infrastructure-live-access-control repositories.

danger

After completing the bootstrap process, clean up the ORG_REPO_ADMIN_TOKEN token as follows:

For Non-Enterprise customers:

  • Delete the ORG_REPO_ADMIN_TOKEN Personal Access Token from the ci-user’s GitHub account.
  • Remove the ORG_REPO_ADMIN_TOKEN Organization secret from the GitHub Organization.

For Enterprise customers:

  • Remove the infrastructure-live-access-control repository from the Selected repositories dropdown in the ORG_REPO_ADMIN_TOKEN GitHub Actions secret. This repository only needed the token for the bootstrapping process.
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For more details on creating and using GitHub Actions Organization secrets, refer to the GitHub Documentation.